Cohasset Associates
1070 Hesse Farm Road
Chaska, MN 55318-9520
Phone: (952) 445-7225
Mobile: (612) 839-0998
Fax: (952) 496-3263
www.cohasset.com
Contact: Carol Stainbrook, carol@stainbrook.us
Cohasset Associates is a records management consulting firm, offering the following services:
-
Records Assessments,
Strategies and Roadmaps:
Conducting assessments of records management programs to identify gaps and
opportunities, developing a strategy for program improvements and a roadmap
to remediate gaps and capitalize on methods, technologies and tools that are
available.
- Records
Management Program Controls:
Developing policies, procedures, training and audits/assessments to ensure
that implementation of the records management program is consistent and
repeatable.
- Retention
Standard Setting:
Establishing company-wide retention standards that are based on methodical
research into recordkeeping requirements (statutes and regulations that
define records to be kept and delineate retention time periods) and
recordkeeping considerations (statutes of limitation for related records and
requirements to create records without stipulating a retention period),
which are assimilated into logical functional categories that are easily
understood and usable.
- Retention
Schedules and File Plans:
Defining
straightforward functional categories of records that are based on business
processes, which empower users to easily interpret the retention standards
and effectively apply the standards to the information assets under his/her
control.
- Technology
Enablers:
Researching unique regulatory requirements associated with electronic
records. Defining functional and technical requirements, participating in
proof of concepts and pilot programs and the eventual deployment of records
management technology enablers, including document imaging, content
management, electronic message archiving, and electronic records management.
- Data Mapping:
Supporting electronic discovery under the amended Federal Rules of Civil
Procedure by preparing data maps that describe a Company's most important
and most frequently sought electronically stored information, addressing
both structured data (e.g., application databases) and repositories of
unstructured document objects (e.g., document imaging, content management
and electronic messaging systems).
- Legal Hold Orders: Collaborating with Legal departments to develop policies, procedures and controls to guide key custodians and the Information Technology department on the preservation of materials that may be relevant to ongoing or reasonably foreseeable litigation, government investigation or external audit.
In addition to its management consulting services, Cohasset Associates also sponsors the only national conference dedicated to the issues associated with Managing Electronic Records.
